Mileage Records

Importance of Keeping Mileage Records

Whether you are and employee of a company or a sole trader it is important that you keep accurate records of your business mileage.

These records should be kept in case of a PAYE compliance visit by HM Revenue & Customs or an investigation into your tax return of you are self –employed or are required to complete a tax return.

If you are an employee home to work journey is not allowed and use the HM Revenue & Customs approved mileage rates

First 10,000 Miles 45p per mile

Above 10,000 Miles 25p per mile

Just keeping the number of business miles in your diary on your colanders is no longer enough.

Keeping A Mileage Log

There may some online programmes that you can use or you could use an Excel spreadsheet to do this for you. If you are using an Excel spreadsheet you will need to have the following details on their

Date

Company Visiting

Start Mileage on Your Car Dashboard

Finish Mileage on Your Car Dashboard

Total Miles Travelled

Another factor to beware of is that if you are self-employed at the car is declared 100% business use then the mileage log will be expected to tie up to other car documents like service records, MOT certificate and if they do not the whole mileage may get disallowed.

What Other Documents Do I Need To Back This Up

It is unlikely that HM Revenue & Customs will take asking questions as satisfactory they will want details of the trip and the sort of things they are looking for are:

Diary appointments

Contracts

Email confirming meeting

Letter of appointment

Call communication log if your system has one.

Mileage Tracker In APPS

In apps like Dext this comes with a mileage tracker so it so easy to use when you have a smartphone, most people have a one of these, but I appreciate not everyone does.